Governance
Governance
The management committee of eighteen comprises a Chair, Treasurer, Secretary and a group of trustees who are the nominated representatives of the main users groups of the hall. Details of the Village Hall Trustees are posted on the Charities Commission website which is updated annually.
Annual General Meeting Minutes
An AGM is held at the beginning of October each year to approve the annual accounts and nominate the Chairman, Treasurer, Secretary and Trustees. A copy of the minutes and latest annual accounts are provided below.
- AGM Minutes 2021
- AGM Minutes 2022
- AGM Minutes 2023
- AGM Minutes 2024
Annual Accounts
Constitution
The original constitution was prepared in 1929 when the hall was first opened. The latest revision, which is attached, was sealed by order of the Charity Commission in November 2021.
The hall committee has a range of policies designed to ensure the hall operates safely and efficiently.
- Barham Community Hall Policies
• Mission Statement
• Financial Policy
• Hiring Policy
• Equal Opportunities Policy
• Health and Safety Policy
• Policy for Activities Involving Children
• Recruiting Staff - Safeguarding Policy 2020
Charities Commission good practice recommends that the community hall should have a reserves policy in place to ensure that adequate funding is in place for unforseen expenditure. The current policy requires that the accounts hold a minimum of six months running costs as unrestricted reserves.
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