Barham Village Hall
Barham Village Hall

Correspondence - please e-mail

barhamcommunityhall@hotmail.co.uk

 

Hall Location

Valley Road, 

Barham, Kent
CT4 6NX.

 

Bookings

If you would like to make a booking please contact the bookings secretary on 07731927253 or follow the 'Bookings' link on the left.

 

Contact us

For Finance, Website or Secretariat enquiries

 

Barham Village Store

Valley Road, 

Barham,
CT4 6NX

Tel: 01227 832991

Historical Society.... Baby Signing.... Yoga.... Karate.... Women's Institute.... Art Classes.... Coffee Stop.... Short Mat Bowls.... Wives Club.... Street Dance... Parish Council... Horticultural Society.... Stay and Play.... Tai Chi.... Beekeeping... Zumba.... Amateur Dramatics... Sugarcraft... Photography Group... Pilates... Glowfit... Piloxing...

Welcome to Barham Village Hall: at the heart of our community.

Please use the links on the left to navigate our website.

 

You can find photos of our various rooms, along with hire charges and availability, as well as details of our regular classes and activities.  Use the 'Booking' option to make a direct booking with us now.
 

Hire Charges from 2020:

Using the Hall, post-Covid:

With the Government having relaxed the stringent Covid regulations, we have adapted our Covid measures at the Hall.

The Trustees are mindful that there are still a number of cases in our area and we wish to keep our hall users as safe as we can.

 

As a hirer, it is your decision how far you relax Covid regulations for your group or event and we will do our best to support you and help in any way we can. We appreciate that this is a difficult decision. The Government guidance is to proceed with caution so you may wish to maintain or introduce some form of social distancing going forward to ensure your group or audience are comfortable in their environment, but this is not mandatory. You may also wish to maintain the use of masks in some form.

 

Please click on the document below to review our Covid terms and conditions of hire. These conditions are supplemental to, not a replacement for, the hall’s ordinary conditions of hire, which follow.

BVH Covid Terms Conditions Aug21.pdf
Adobe Acrobat document [151.2 KB]

Our Terms and Conditions for hire are below - please read!

Barham Village Hall, Conditions of Hire, and Essential Notes:

Please read the following 'Terms and Conditions of Hire' 'Special Covid Terms and Conditions' and 'Essential Notes' -

• • • •

You can check room availability by clicking on the Diary on our website. All requests for booking imply the hirer's full agreement to the above.

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'Terms and Conditions of Hire'

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Special Covid Terms and Conditions

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Hirers Liability Cover

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'Essential Notes'

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If you are having any difficulties with the booking system, please

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email barhamcommunityhall@hotmail.co.uk and we will get back to you as soon as

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possible.

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Terms and Conditions Of Hire

Barham Village Hall is NO SMOKING and NO VAPING throughout

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1.

Whilst the premises are occupied, the number of persons allowed within the

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premises should not exceed the following:

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Closely Seated Audience

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120

Seated at Tables

100

Theatre Style

100 + 20 Performers

Dancing

120

Mixed Occupancy

100 (tables with dancing area)

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2. All people taking part in any sporting activities within the building must bring with them

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non-marking sports shoes.

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3. No sticky substances, nails, pins etc are to be used on the walls, ceilings and floors. No

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smoke machines to be used.

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Responsibilities of the Hirer: The Hirer shall:

1.

2.

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Be over 21 years of age at the time of booking, and during the period of the hiring

shall be responsible for the safety and security of the whole building and its

surrounding area, and it’s occupants, e.g. ensuring fire exits are kept clear at all

times.

Appoint a person who will have responsibility for contacting the emergency services

should the need arise during their use of the Hall.

  1. Be responsible for the setting up and clearing down of the Hall after the event, putting back the furniture, securing doors and windows, turning off all equipment properly and cleaning the Hall in line with the Exit Checklist for Hirers on display in the corridor. Take all rubbish away from the premises, this is not to be disposed of in the bins outside the hall.

  2. Return keys to the Booking Secretary or other appointed person or place.

  3. Ensure that all activity within the Hall and grounds ceases by 11.30 p.m. (11.00

    p.m. on Sundays) with a reasonable clearing up time thereafter unless specifically agreed in writing by the hall’s Booking Secretary. The performance of plays must cease by 11.00p.m.

  4. The hirer shall ensure the minimum of noise is made on arrival and departure. If Hall staff request noise levels be reduced this request is to be adhered to. Failure to do so will result in loss of part or all of the damage deposit paid.

  5. Not use the premises for any other reason than that stated on the booking form, and shall not sub-hire the premises or allow the premises to be used for any unlawful purpose or in any unlawful way. Nor do anything, or bring onto the premises anything that may endanger the same or render invalid any insurance policies in respect of the premises.

  6. Be responsible for obtaining such licenses as may be required for the sale or supply of intoxicating liquor and for the observance of the same.

  7. Be responsible for obtaining any such licenses and similar as may be required for the purpose of their booking that are not held by Barham Village Hall. All related licenses and similar must be obtained prior to the booking and made available to the Booking Secretary.

  8. Ensurethatnothingisdoneonthepremisesincontraventionofthelawrelatingto Gaming, Betting and Lotteries.

  9. Complywithallconditionsandregulationsmadeinrespectofthepremisesbythe Fire Authority, Local Authority or otherwise; particularly in connection with dancing or music or other similar public entertainment or stage plays.

  10. Beresponsibleforensuringthatalllegislationrelatingtoparticipatingchildrenand vulnerable adults involved in their booking be complied with at all times and that such people are supervised at all times.

  11. Ifpreparing,servingorsellingfoodobserveallrelevantfoodhealthandhygiene legislation and regulations.

  12. Ensurethatallotherlegislationandsimilarrelatingtotheirbookinganduseofthe hall and surrounding area are complied with at all times.

  13. Ensurethatanyelectricalappliancesbroughtontothepremisesandusedthere shall be safe and in good working order and used in a safe manner, and carry the current appliance test certificate.

  14. Ensurethatnoanimals(includingbirds)butexcludingGuideDogsandregistered dogs for people with disabilities are brought into the premises unless agreed to by the Booking Secretary.

  15. Ensurethatforpublicandcommercialeventsattendedbyinexcessof100persons, 2 stewards are present whilst the premises are occupied.

  16. Ensurethatanynoticesrelatingtowhatshouldbedoneintheeventofafireor other emergency should be read by the appointed stewards at the start of the hiring. Each steward shall be readily identifiable to members of the public and shall be made aware of the following: a) the action to be taken upon discovering a fire; b) the position of the exits which shall be unlocked and free from obstruction; c) raising the alarm and correct method of calling the fire brigade; d) evacuation of the public in the event of an emergency.

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The Fire Brigade shall be called to any outbreak of fire, however slight, and details

thereof shall be given to the Booking Secretary.

Must report all accidents involving injury to the public to the Booking Secretary as

soon as possible and complete the relevant section in the village hall’s accident

book. Any failure of equipment belonging to the village hall or brought in by the

Hirer must also be reported as soon as possible.

Certain types of accident or injury must be reported on a special form to the Incident

Contact Centre. The Booking Secretary will give assistance in completing this

form. This is in accordance with the Reporting of Injuries, Diseases and Dangerous

Occurrences Regulations 1995 (RIDDOR).

Ensure that at no time does the hirer, or any people involved with the hiring, do

anything to limit in any way the quiet enjoyment of the facilities of the hall and

surrounding areas by other hirers and users.

Ensure awareness of, and compliance with, all the relevant policies of Barham

Village Hall Trust and have all their own relevant formal written policies relating to

their activities at Barham Village Hall.

The Hirer shall not carry out or permit fly posting or any other form of unauthorised

advertisements for any event taking place at the premises, and shall indemnify and

keep indemnified each member of the village hall’s management committee

accordingly against all actions, claims and proceedings arising from any breach of

this condition. Failure to observe this condition may lead to prosecution by the local

authority.

19. 20.

21.

22. 23. 24.

1.

2. 3.

1 month prior to booking date - 10% 2 weeks prior to booking date – 20%

less than a week prior to booking date - 50%

1.

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Barham Village Hall:

Reserves the right to refuse or cancel any booking. Provisional bookings shall be

held for 14 days only, after which time the booking will be considered lapsed.

Barham Village Hall reserves the right to seek a damage deposit for payment of up

to £200 for any function or new group booking. If no damage or excessive cleaning

occurs the deposit will be refunded in full within 14 days after the event.

Reserves the right to cancel any hiring in the event of the Village Hall being

required as a Polling Station or similar purpose. In this case the hirer shall be

entitled to a full refund of any monies paid.

Will clearly display in the hall details of what should be done in the event of a fire or

other emergency.

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Cancellations:

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We are aware that sometimes, hirers will need to cancel a booking. We operate a sliding

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scale of charges for cancellations as follows:

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Insurance

Barham Village Hall shall not be responsible for: a) loss of or damage to any

property brought onto the premises for the event for which the hall was hired or by

anyone attending that event; or b) death of or injury to any person while on the

premises for that event, unless such death or injury is caused by negligence of

Barham Village Hall, or c) any loss due to the hiring being interrupted, postponed or

cancelled because of any breakdown of machinery, failure of electricity, leakage of

water, fire, government restriction or act of God which may cause the premises to

be temporarily or permanently closed.

The hirer shall indemnify Barham Village Hall against any claims, demands, actions,

proceedings costs or expenses arising from the hiring or use of the Hall.

In the event of any damage or loss to the premises or it’s surrounds, or to anything

within the said premises or surroundings, arising out of the hire, the hirer shall make

good at his own expense all such damage or loss. If the Hirer fails to do so within

ten days of the occurrence the hirer shall be taken to have authorised the Barham

Village Hall to make good such damage and the hirer undertakes to indemnify

Barham Village Hall against all costs, charges and expenses in respect of the

damage or loss.

If the premises are to be hired for a public event for which tickets will be sold, public

liability insurance in the sum of £5m MUST be obtained by the Hirer and a copy

thereof submitted to the Village Hall’s management prior to the event; and where it

is necessary for the Hirer to obtain a public entertainment licence such application

is to be made to the relevant body and a copy thereof submitted to the Village Hall’s

management prior to the event.

2. 3.

4.

Safeguarding

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All users working with children all vulnerable adults should hold a valid DBS

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certificate and child protection policy. The hall's Safeguarding Policy can be found

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under the 'Governance' section of our website. Please report any concerns

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immediately as indicated.

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Essential Notes

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The following information will help you make the most of your time at the Hall, so please

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give it a read, and ask any questions you may have ahead of your arrival.

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The Halls and other rooms are blank canvases for you to furnish as you require 

chairs and tables are provided – you will need to lay these out according to your

needs. Please return anything you use to where you found it.

The Hall building is a no smoking zone. No dogs either please.

Your key works on all external doors.

Please familiarise yourselves with the location of fire exits and extinguishers

etc: there is a fire alarm on the building, with smoke alarms throughout. Please DO

NOT USE A SMOKE MACHINE as these will set off the fire alarms.

Fire exits are to be found as follows:

To the rear of the Grabham Room

To the left of the building through the main hall and past the service area

Through the main entrance doors

The fire assembly point is located at the car park to the front of the bowling green

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.

1.

2. 3. 4.

  

1. 2. 3. 4.

Fire extinguishers are located in the main kitchen, in the service area by the fire exit,

beside the main entrance and a CO2 (electrical fires) one by the side of the stage

in the Main Hall, with fire blankets in each kitchen.

Any accidents need to be logged in the accident book which is located in the

drawers in the main kitchen. There is a First Aid kit in each kitchen.

The lights in the side corridor and toilets are automatic and operated by motion

sensor – you do not need to turn these off before you leave!

Please only use the spaces you have hired – there may be other people using the

other rooms.

Please take any rubbish away with you. Do not leave this on the bins outside the

hall. There is a nappy disposal bin in the disabled toilet.

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TOILETS

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We have a baby change unit and nappy bin in the accessible toilet – please only leave

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nappies here. Ladies and gents toilets all have handwash, toilet roll and brushes supplied.

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COMMITTEE ROOMS

These contain 20 chairs and 3 tables.

Light switches are on the wall by the door. Please do not use sellotape or blue/white tack

to attach things to the paintwork.

Please sweep the floor before you leave – there is a dustpan and brush under the sink in

the kitchenette. Return once finished. Please take all rubbish and recycling with you. You

may use the kitchenette at the end of the corridor.

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KITCHENETTE

Cups/saucers/small plates and tea spoons etc are provided, but please bring your own

consumable supplies (tea bags, milk etc). The village shop is located on site for any last

minute purchases! Please take any of your unused food/drink/supplies home with you

after your hire.

There are no cooking facilities in this kitchenette. We do not provide tablecloths,

saucepans or tin foil,

The switch for the shutter is situated to the left, in the open cupboard space. Please sweep

the floor before you leave. There is a broom in the corner of the Grabham Room, and the

bin and dustpan / brush are under the sink.

The wall water heater needs turning on at the mains switch – it is ready to use when the

light stops flashing, alternatively there is a kettle if you only require a couple of hot drinks.

Please hang up any wet/used tea towels to dry – these will be collected and washed.

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GRABHAM ROOM

40 chairs and 7 tables are available here for your use.

Light switches are on the wall by the door. Please do not use sellotape or blue/white tack

to attach things to the paintwork.

Please sweep round the room and kitchen before you leave – there is a broom in the

corner of the room, and a dustpan/brush under the sink in the kitchenette. Return once

finished. Please take all rubbish and recycling with you.

The heating thermostat is on the wall next to the grey door, and the temperature has been

preset – please do not adjust this as this will affect subsequent activities and hirers. If you

require heating, please advise us on your booking form.

You may use the adjoining kitchenette (please read notes above).

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MAIN HALL

Chairs and tables of all sizes are kept in the store cupboard in the hall itself – the door is

not locked but is stiff! If you need additional tables / chairs you are welcome to borrow

some from the other rooms, but please ensure these are returned correctly at the end of

your hire. Please do not use Sellotape or blue/white tack to attach things to the paintwork.

Tying balloons etc to the wall lights / beams is fine. The default position for the partition

screen is closed. If you require this to be open, please advise in advance.

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Light switches for the hall are on a panel by the side door. Please do not adjust the

window stat dial - this affects the skylight window vents which will open automatically if the

stated temperature is exceeded, and close on rain or once the temperature regulates. The

heating thermostat is on the wall next to the stage door, and the temperature has been

preset – please do not adjust this as this will affect subsequent activities and hirers. If you

require heating, please advise us on your booking form. The partition screen has a door in

it which, when open leaves a small lip at the bottom – please be careful this is not tripped

over.

Please sweep round the hall and kitchen after your hire – there is a broom in the storage

cupboard in the main hall and a dustpan/brush under the sink in the kitchen. Please return

these once finished. Please take all rubbish and recycling away with you.

You may use the adjoining kitchen.

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MAIN HALL KITCHEN

The light switch is inside by the door. Cup/saucers/plates and cutlery etc are provided, but

please bring your own consumable supplies (tea bags, milk etc). The village shop is

located on site for any last minute purchases!

Please take any of your unused food/drink/supplies home with you after your hire.

(If you have hired our crockery/cutlery set you will be provided with additional information

about this).

The wall water heater needs turning on at the mains switch – it is ready to use when the

light stops flashing, alternatively there is a kettle if you only require a couple of hot drinks.

The shutter switches are on the wall to the right of each shutter.

There is a box file in the kitchen drawers containing manuals for all the appliances 

please consult these if you are unsure.

The waste bins are in the large slide-out drawer - please take all rubbish and recycling

home with you after you are finished.

Please hang up any wet/used tea towels to dry – these will be collected and washed.

There are 2 cookers in this kitchen, which may be used – the mains switches are on the

wall at hob height. However, we do not provide tablecloths, saucepans or tin foil

Please leave all ovens, hob and cookers clean if used. Cleaning things are under the sink.

You are welcome to use the dishwasher – the appropriate cleaning stuffs are in the

cupboard to left of the appliance. The dishwasher is very fast and the residual heat from

the washer will dry the items too – just lift them onto the side, stand them on a tea towel

and refill the washer if required. Laminated instructions are on the work surface. Please

refer to the manual in the file in the drawer if unsure.

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